EORN ACE Application Form

• The title of the event has to be clearly stated (the aims of the event/activity must avoid all links to names of commercial companies or products) together with the proposed programme and key speakers (with details).

• Society / Institution: the name of the scientific society or institution that is organizing the event/activity. The society/ Institution must agree to provide the EORNA ACE with a completed event report after the event/activity has taken place.

• The organizers can, of course, be assisted by a Medical Education Communication Company (MECC) for the logistic support and practical organization of the event/activity but this MECC can not be the scientific organizer of the event or activity.

• For the contact person responsible for the application, either the MECC can be designated or the scientific organizer of the event/activity.

• This contact person will be the responsible for all the correspondence between the organizer and the EORNA ACE and will for instance be responsible for responding to requests for further information from either the EORNA ACE Executive Committee or the National Accreditation Authority.

• It is important to provide full information regarding dates (start date and end date) and venues (city, state, country) of the event/activity.

• The organizers must indicate the estimated number of active participants.

• As the fee is based on a sliding scale according to the expected number of participants, this will be essential for determining the fee that the organizers will need to pay to EORNA ACE. It is appreciated that it is difficult to give a precise number of participants but a realistic approximation should be given.

• According to EORNA ACE Executive Committee, fees will be waived for events until it votes a revision of this point

• The participant’s registration fee for the event/activity is requested for internal information only.

• The application must be accompanied by the full detailed program of the event/activity.

• The maximum` number of credits allocated to the event or activity will be based on the program, following the ECMEC system.

• By the “educational objectives of the activity” or event, EORNA ACE needs to know what are the aims in organizing the event/activity and how these will be achieved.

• It is also important to indicate the target audience of the event/activity as this will relate to the educational objectives.

• The target audience is also important to determine the selection of the EORNA ACE executive Committee which will evaluate the event/activity.

• Any commercial support for the organization of the event/activity must be clearly indicated (all contributors).

• Whilst support of events/activities is recognised, EORNA ACE only allows this by unrestricted educational grants.

• Please note the EORNA ACE does not recognize company sponsored symposia/satellite sessions for accreditation.

• Lecturers must disclose any potential conflict of interest or support to the participants.

• The activity/event may be organized in any European language and there may be no language restrictions. Simultaneous translation should be supported.

• The event/activity will have a European/international character in order to be accepted for evaluation.

• This European/international character must be clearly indicated either by the fact that the participants are coming from different EU Member States or the faculty is constituted by scientists coming from different countries.

The EORNA ACE asks a fee for the processing of the applications. This fee is based only on the number of participants and is a sliding scale. If we have an equal major partners in the European Accreditation such as a National Accreditation Authority, they also share their part of the fee.
For non-European meetings, or in countries where there is no National Accreditation Authority, this part of the fee is waived.

Either partner in the evaluation of European Accreditation events, the EORNA ACE Executive Committee or the National Accreditation Authority if there is one involved, may reject a request on the evidence submitted. In the event that this happens, they must supply the reasons for the rejection thus providing the applicant the opportunity to react by submitting an amended application taking into account the comments made by the evaluating bodies.
This amended application will be immediately sent to the evaluating bodies for re-assessment according to the same time scales.

Before completing an EORNA ACE educational event APPLICATION FORM, be sure to know all information below

• Name of the program

• City and country

• Dates

• Name, first name, address of the scientific director

• Phone contact included international dial

• E-mail address

• Name, first name and e-mail address of the organisational director (if different)

• Potential conflict of interest disclosure form for every speakers

• Type of evaluation form participants

• Name of the program & thema

• Educational Aims of the Event

• Appropriate participants

• Number of delegates expected

• Scientific program (included credit hours proposal) file in pdf

• Announcement file in pdf

• List of speakers (included name and first name, position, institution, country, areas of expertise and title of presentation) in Excel or Word format

After the event, you need to send an event Report Agreement

• Final number of participant

• Number of certificats issued

• Disclosure of conflict of interrest

• Number of potential conflicts reported

• Number of potential conflicts reported by participants

• Summary of the Evaluation forms and comments from participants. How many were collected and analysed

• Main conclusions (usefulness, educational value, quality of content and speakers)